Smart Expense Tracking with OCR and Automatic Policy Validation
AI scans receipts, validates against policy, and processes reimbursements in seconds - no manual entry required. Give employees the fastest expense experience.
Used by 500+ HR teams worldwide
AI-Powered
Smart Automation
Manual expense tracking is broken:
- Manual expense entry is tedious and error-prone
- Lost receipts and missing documentation
- Policy violations go undetected until audit
- Reimbursement process takes weeks
- No visibility into spending patterns
With Smart Expense Management, you can:
- Snap photo of receipt, AI extracts all data instantly
- Get real-time policy compliance checks
- Automate approval workflows based on rules
- Process direct deposit reimbursements in days
- Analyze spending patterns and optimize budgets
- Support multi-currency for global teams
Key Capabilities
Powerful features designed to streamline your workflow
OCR Receipt Scanning
Just snap a photo - AI extracts date, amount, merchant, and category automatically with 98% accuracy
- Snap photo or upload receipt
- AI extracts all data fields
- Multi-currency support
- Handles crumpled/faded receipts
Policy Validation
Real-time compliance checking against your expense policy with automatic violation alerts
- Real-time compliance checking
- Category limits enforced
- Approval thresholds
- Violation alerts
Approval Workflows
Flexible multi-level approval workflows with bulk actions and mobile approvals
- Multi-level approvals
- Bulk approval options
- Delegation when approvers away
- Mobile approval
Spending Analytics
Comprehensive analytics showing spending trends, budget tracking, and cost optimization opportunities
- Department-wise expense tracking
- Budget vs actual comparison
- Spending trends analysis
- Cost optimization insights
How It Works
Get started in minutes with our simple workflow
Snap Receipt
Employee takes photo of receipt with mobile app
AI Extracts Data
OCR reads amount, date, category, and merchant automatically
Policy Check
AI validates expense against company policy in real-time
Auto-Reimbursement
Approved expenses added to next payroll automatically
AI That Makes Expenses Effortless
Our intelligent expense system doesn't just read receipts—it understands context, detects fraud, and helps you save money. The more you use it, the smarter it gets.
Advanced OCR
Reads receipts in 50+ languages, including handwritten notes. Works with crumpled, faded, or partial receipts.
Smart Categorization
AI auto-assigns expense categories with 98% accuracy. Learns from corrections to improve over time.
Fraud Detection
Flags duplicate receipts, altered amounts, and suspicious patterns. Protects against expense fraud.
Cost Optimization
"Next time, use preferred hotel chain for 20% savings" - AI suggests cost-saving alternatives.
Predictive Budgeting
Forecasts monthly expenses based on historical patterns. Helps finance teams plan ahead.
Works with Your Existing Tools
Connect with the apps you already use for a seamless experience
Corporate Cards
Auto-import transactions
QuickBooks
Accounting sync
SAP
ERP integration
Banks
Direct reimbursement
Travel Tools
Auto-create expenses
See It In Action
Discover how teams are using this feature to solve real problems
Sales Team Expenses
Scenario
50 sales reps submitting client meal expenses throughout the week. They snap receipts immediately after meals using the mobile app.
Result
AI categorizes expenses, checks if client names are included, validates amounts against per-diem policy. 90% of expenses auto-approved without manager intervention.
International Travel
Scenario
Employee travels to Japan for a week. Snaps receipts in Japanese Yen for hotels, meals, and transport. Some receipts have alcohol charges.
Result
AI converts currency in real-time, translates merchant names, and automatically flags alcohol purchases as non-reimbursable per policy. Clean expense report ready on return.
Month-End Close
Scenario
Finance needs all October expenses submitted by November 3rd. 200+ employees have pending receipts sitting in their phones.
Result
AI sends automatic reminders to employees with unsubmitted receipts. Bulk-approves all policy-compliant expenses. Accounting team receives clean export for journal entries in one click.
Feature Comparison
Choose the plan that works best for your team
All plans include 14-day free trial. See full pricing details →
Related Features
Explore other capabilities that work seamlessly together
See Expense Management in Action
Start your free trial and experience the power of AI-driven expense management in minutes