Smart Desk Booking for Hybrid Workplaces
AI-powered hot-desking with occupancy prediction, smart allocation, and real-time availability for modern hybrid offices.
Used by 500+ HR teams worldwide
AI-Powered
Smart Automation
Managing hybrid workplaces manually is:
- Inefficient with desks sitting empty while employees work from home
- Blind to actual office capacity and real-time availability
- Frustrating for teams who can't find seats together
- Time-consuming due to manual coordination and booking
- Costly due to inefficient cleaning and maintenance scheduling
With Smart Desk Booking, you can:
- Predict occupancy and optimize space usage with AI
- View real-time desk availability via interactive maps
- Get smart recommendations for team proximity
- Book desks in one click with saved preferences
- Automate maintenance scheduling based on actual usage
Key Capabilities
Powerful features designed to streamline your workflow
Smart Booking System
Book desks instantly with real-time availability and recurrence options
- Book desks instantly with real-time availability
- Recurring bookings for regular office days
- QR code check-in/check-out
- Mobile app for on-the-go booking
Interactive Floor Maps
Visual floor plans that help you find the perfect spot
- Visual floor plans with live desk status
- Filter by amenities (standing desk, dual monitor)
- Locate where your teammates are sitting
- Multi-floor and multi-location support
Occupancy Analytics
Data-driven insights to optimize your real estate usage
- Real-time occupancy rates and trends
- Peak usage times and patterns
- Space utilization reports
- Cost savings from space optimization
Team Coordination
Ensure your teams can collaborate effectively when in the office
- Book adjacent desks for team meetings
- View team members' office schedules
- Automatic notifications when teammates book
- Group booking for project teams
How It Works
Get started in minutes with our simple workflow
View Floor Plan
See real-time desk availability on our interactive map interface.
AI Recommends
Get smart suggestions based on your team location and preferences.
Book Desk
Reserve your spot with one click via web or mobile app.
Check In
Scan the QR code at the desk when you arrive to confirm usage.
AI That Optimizes Your Workspace
Smart technology that predicts and adapts to your office needs.
Occupancy Prediction
AI forecasts busy days: '120 employees expected Tuesday - consider booking early.'
Smart Recommendations
AI suggests desks near your team or by the window based on your past preferences.
Maintenance Prediction
AI schedules cleaning based on actual desk usage patterns and occupancy data.
Space Optimization
AI analyzes usage data: 'Floor 3 is underutilized - consolidate to save 20% costs.'
Works with Your Existing Tools
Connect with the apps you already use for a seamless experience
Microsoft Outlook
Calendar sync
Google Calendar
Auto-booking
Slack
Notifications
Microsoft Teams
Team coordination
IoT Sensors
Occupancy tracking
See It In Action
Discover how teams are using this feature to solve real problems
Hybrid Office Optimization
Scenario
Hybrid office with 200 desks and 300 employees. AI predicts peak attendance.
Result
AI warns of high volume on Tuesday. Desks are optimized by team clusters. Result: 95% utilization and no overcrowding.
Team Coordination Success
Scenario
Marketing team of 12 needs to meet in-person on Wednesday.
Result
AI automatically clusters desks, notifies the team, and books a conference room. Collaboration improved by 40%.
Enterprise Space Savings
Scenario
Fortune 500 company with 5 floors analyzes 6 months of occupancy data.
Result
AI reveals Floor 5 averages only 30% occupancy. Company consolidates to 4 floors, saving $500K annually in real estate.
Feature Comparison
Choose the plan that works best for your team
All plans include 14-day free trial. See full pricing details →
Related Features
Explore other capabilities that work seamlessly together
See Desk Management in Action
Start your free trial and experience the power of AI-driven desk management in minutes